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Recruiting and staffing

From first reply to placement, on one candidate.

TalaLevel texts and calls candidates, asks what the job order needs, collects resumes and licences, checks them against the role and keeps the placement and fee through the guarantee. Set up for you.

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The whole process

Eight stages, from first reply to placement.

This is how a candidate moves through TalaLevel. Each step says who does it. Stages marked “Set up for you” are configured in your workspace by a TalaLevel representative: your document reader, your job orders, your submittal. You don't build anything.

Runs todayworks the day you sign upSet up for youa TalaLevel representative sets it up in your workspace
01 / 08

Lead in

Runs today

Candidates come in from wherever you find them, and each lands on a lead.

  1. The candidate

    Replies, calls or fills in a form

    A reply to your text about a role, a call back, your careers form, or a list you import.

  2. TalaLevel

    Finds their lead

    A text or a call is matched to the lead by its number, so the reply lands where the rep expects it.

  3. TalaLevel

    Cleans the list before a text is spent

    Opted-out numbers, landlines and numbers that can't take a text are dropped from a batch before it sends.

02 / 08

First answer

Runs today

The reply is read, the status set, and someone answers while they still have the phone in hand.

  1. TalaLevel

    Files the reply and tells the team

    The text lands on the lead, and the reps' phones get a push.

  2. TalaLevel

    Reads it and sets the status

    Interested, not interested or call later, from what they actually wrote.

  3. Tala

    Answers, if you switched her on

    Tala replies in your words, from your own numbers, and keeps the conversation going until a person takes it.

03 / 08

Screening

Runs today

What the job order asks, asked before a recruiter spends a call.

  1. Tala

    Asks what the job order asks

    The role, years of experience, licences, pay, availability, location and work authorisation.

  2. Tala

    Asks for the documents

    A resume and the licences, by text or by email.

  3. Joey

    Or Joey asks on the call

    If Joey, the AI caller, reaches them, he asks the same questions on the phone.

  4. Your rep

    Takes over when it matters

    A question about pay or terms hands the lead to a person at once, with a push.

04 / 08

Documents in

Set up for you

Files arrive any way the candidate sends them, and only what is missing is asked for again.

  1. The candidate

    Sends what they have

    A resume, licences and certifications, references and work authorisation.

  2. TalaLevel

    Sorts and names every file

    Filed by kind on the lead.

  3. TalaLevel

    Knows what is still missing

    Against the job order's list.

  4. Tala

    Asks only for those

    “Thanks, got your resume and licence. Could you send two references?”

05 / 08

Read

Set up for you

The resume and licences read the way a recruiter reads them.

  1. TalaLevel

    Reads the resume

    Years per skill and how long they stayed in each job.

  2. TalaLevel

    Reads the licences

    States, numbers and expiry dates.

  3. TalaLevel

    Holds it against the job order

    Pay expected against the rate, location against the site.

06 / 08

Match and flags

Set up for you

What a client would stop on, said before a submittal goes out.

  1. TalaLevel

    Names the lane

    Direct hire, contract, temp, or keep warm.

  2. TalaLevel

    Says submit, fix first or not now

    With the reason in a line.

  3. Your rep

    Gets a push when it is ready

    “Ready to submit” on the recruiter's phone.

07 / 08

Submittal

Set up for you

The candidate written up for the client, from the file.

  1. TalaLevel

    Writes the submittal

    Experience, licences, availability and pay, in your format.

  2. Your rep

    Reads it over and sends it

    To the hiring manager.

  3. Your rep

    Records the client's answer

    Interview, offer or pass.

08 / 08

Placed and paid

Runs today

The placement, the fee and each recruiter's share on the deal.

  1. Your rep

    Records the placement

    Start date, and the fee or the margin, monthly or once.

  2. TalaLevel

    Works out each recruiter's share

    In the month it was won.

  3. TalaLevel

    Takes it back on a fall-off

    If the candidate leaves inside the guarantee, if that is your rule.

Flags

What gets flagged, before a client sees it.

Each flag comes from the documents or the conversation. A flag is a question for your recruiter, never a message to the candidate.

  • Pay over the rate

    What they want against what the job order pays.

  • Expired licence

    Or one that runs out before the assignment ends.

  • No work authorisation

    For the country the job is in.

  • Gaps between jobs

    Time the resume doesn't account for.

  • Short tenures

    Several jobs held only a few months.

  • Too far from the site

    Location against the job, and whether they'll travel.

  • Not available yet

    A start date after the client's.

  • No references

    None given yet.

  • Told against the resume

    What they said against what the resume shows.

Where a candidate can land
  1. 1
    Direct hire

    A permanent role with a placement fee.

  2. 2
    Contract

    A set term, billed by the hour.

  3. 3
    Temp

    Short assignments, as they come.

  4. 4
    Keep warm

    A fit, not now; a callback on the day they gave.

  5. 5
    Not a fit

    Said plainly, and let go.

Documents

Every document, asked for once.

Tala and your recruiters see the same list. When a file comes in, she says what arrived and asks only for what is still missing.

From the candidate
  • ResumeIn
  • RN licenceIn
  • ReferencesMissing
  • Work authorisationIn
Tala

Thanks, got your resume and licence. Could you send two references when you get a chance?

  • Resume

    The latest one.

  • Licences and certifications

    With their expiry dates.

  • References

    Two, with how to reach them.

  • Work authorisation

    For the country the job is in.

  • Availability and pay

    From the conversation.

  • Placement agreement

    From your template, signed on a link.

On screen

What your recruiter sees, on the lead.

Drawn from the app's layout. The candidate and every figure are an invented example.

Screen
Maria Ortiz, RNICU · 7 years · open to travel
ActivityScreenSubmittalPlacement
Ready to submitContract, 13 weeks

ICU licence current, steady tenures, pay within the job order's rate.

ICU years7Across 3 hospitals
LicenceActiveCompact · to 2027
Pay ask$62/hrThe rate allows $65
StartDec 1After her current assignment
Fit
Direct hireMaybeOpen to permanent later
ContractReachedThe 13-week ICU order fits
TempNot reachedWants 13 weeks
Ask her
Can she work nights for the first four weeks?
Is her BLS current?
Missing
Resume
References
Signed placement agreement
9:41
TalaLevel nowReady to submit: Maria Ortiz, RN

Contract · ICU, 13 weeks

Home · Callbacks today
James Lee, RT

Said “call me when my contract ends” · Dec 6

What you get

Part of it runs the day you sign up. The rest is set up for you.

You don't configure the industry parts yourself. A TalaLevel representative sets them up in your workspace, around how your floor already works, and hands it over running.

Runs today
  • Leads from imports, texts, calls, your website form and the API
  • Texting from your own numbers, with the carrier registration done with you
  • Tala answering, qualifying, following up and booking calls, each switch off until you turn it on
  • The power dialer, recordings, transcripts and call notes
  • Joey, the AI caller, on Scale
  • Statuses that follow the conversation, hand-overs, callbacks and pushes
  • Deals and each rep's commission, taken back on a cancel if that is your rule
  • Contracts from your own templates, signed on a link
Set up for you
  • The document reader: resumes, licences and references
  • Your job orders, so each candidate is held against the role
  • Every flag above, and your lanes
  • The submittal, written in your format
By plan

Every plan runs the floor. Pick by how you sell.

DialerProScale
Lines dialed at once1310
Texts a seat a monthNot included2,0006,000
Tala answers and follows upNot includedIncludedIncluded
Joey, the AI callerNot includedNot includedIncluded
Coaching: listen, whisper, take overNot includedNot includedIncluded
Price a seat$47 a month$97 a month$247 a month

Full prices are on the pricing page. See also sales texting, Tala, the AI sales assistant and Joey, the AI caller.

Questions

Questions from recruiters. Straight answers.

Is TalaLevel a CRM for recruiters and staffing firms?

Yes. It runs the whole process: candidates screened by text and call, resumes and licences collected and checked against the job order, the submittal written, and the placement, fee and each recruiter's share kept.

Can Tala screen candidates by text?

Yes. Tala asks the job order's questions one at a time: role, experience, licences, pay, availability, location and work authorisation, each switch off until you turn it on.

Does it read resumes?

Yes, set up for you. Years per skill and how long they stayed in each job are read off the resume and held against the job order.

Does it track licence expiry dates?

Yes, set up for you. Licences are read with their states, numbers and expiry dates, and one that runs out before the assignment ends is flagged.

Does it write the submittal?

Yes, set up for you. Experience, licences, availability and pay, from the file, in your format. The recruiter reads it over before it goes.

Does it track placement fees?

Yes. Each placement is a deal with the fee or the margin, monthly or once, and each recruiter's share is worked out, taken back if the candidate leaves inside the guarantee, if that is your rule.

Will Tala negotiate pay?

No. Tala asks what they expect and hands pay and terms to a person.

What does “Set up for you” mean?

A TalaLevel representative configures those stages in your workspace for you: the document reader, your rules and lanes, your forms and where files go out. You don't build or configure anything yourself.

Can my recruiters dial from it?

Yes. The power dialer rings up to 10 lines at once on Scale, 3 on Pro and 1 on Dialer, and every call is recorded, transcribed and filed on the lead.

Does Tala text at night?

Her replies to someone who writes in can go at any hour. Her own follow-ups keep to 7am to 10pm in their time zone, and batches keep to quiet hours.

How much does it cost?

Dialer is $47 a seat a month, Pro $97 and Scale $247, with a 7-day trial. Texting and Tala start on Pro; Joey, the AI caller, is on Scale.

Your next lead texts back tonight. Be there.

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